Working with Tables

Setting up a table
Choose Table Slide Layout. Double click in the table area to begin creating a table. PP will open up a subprogram to create a table. You can set the number of rows and columns and click on OK to continue. Begin typing in the table’s information. You can move from cell to cell by hitting the TAB key. SHIFT+TAB will move you in the reverse order.

Adding a row
Add a row to a table by clicking your mouse inside a cell and choose Insert Row from the Table Menu. A new row will be added right above the row.
Deleting a row
To highlight a row, click inside a cell and choose Select Row from the Table Menu. Once the row is highlighted you can then select Delete Row from the Table Menu.

Borders and Shading
You can format the text in a table by highlighting and using the format commands just as you normally would.

To add borders and shading to a column, row, table, or cell you must first select it. Next choose Borders and Shading from the Format Menu. You can choose from a variety of colors, widths, styles, patterns, and shadings.

Sorting
Select a column and choose Sort from the Table Menu. All the information within that column will be sorted. You can highlight a column by moving your mouse pointer to the top edge of a column. Your mouse pointer should turn into a black arrow. Once this happens, click the mouse and the entire column should be highlighted. You can also select a column by placing your mouse in a cell and choosing Select Column from the Table Menu.

Remember that you can always make changes to your table by double clicking it again.
 

Working with Charts

Creating a Chart
Make sure you have selected on a chart slide layout. Double click the chart area and PP will open up a subprogram. By looking at the table that opens up and the chart in the background you should get a sense of where to appropriately place your chart information. You can change the names of any of the chart information by clicking on the cell and start typing. Click on another cell and you should then be able to see the changes you have made appear in the chart.

Adding and Deleting Rows and Columns
To select a row or column you must first click on the gray cells that have either a number or a letter. Clicking on a letter will select an entire column. Selecting on a number will select an entire row. To insert or delete a column or row, you must first select it. Choose Delete from the Edit Menu to delete the row or column. Choose Cells from the Insert Menu to insert a row or column.

Chart Types
If you would like to change the type of chart you are creating choose Chart Type from the Chart Menu or click on With a click of the mouse you can change your chart from a pie chart to a scatter plot to a bar chart. 

Selecting Chart Items
To format particular items in the chart you have to first select them. To select objects in the chart click on the object or choose an object from the Chart Object toolbar drop down list.

Formatting Charts
Once you have selected a chart object, choose the appropriate command from the Format Menu. There are many options to choose from, much of will be covered in the Intermediate course. You can change many things by clicking on the Chart Options in the Chart Menu.

To move back out of the subprogram, click on a different part of the slide and you will be back in PP.

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